Basic question about data security

c.rudolph · 2025-02-10T10:16:50+00:00

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I have a question about the security concept. Within a capsule, I have two folders: Folder A contains data that should not be filtered by an entity, while Folder B should be filtered by the entity 'Team.' Is it correct that there is no way to implement such a requirement in Board? My only solution at the moment is that I essentially need a new database, as filtering is already applied at the first level. We have several teams, all of which should be able to see the unfiltered data in Folder A, but in Folder B, the data must be filtered

Thank you in advance,

Carolin Rudolph

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Accepted answers

Helmut Heimann

Hi @c.rudolph ,

you don't need to apply the cube as a filter on the screen (you can but you don't need to because the system will take care of the filtering). When you have defined which cubes' data shall be restricted and set up the visibility cube and rule(s), this configuration will be used on any screen where the cube with the protection is used.

Best,
Helmut

All comments

Helmut Heimann

Hi @c.rudolph ,

you wouldn't need two databases for that. You could make use of the cube visibility fetaure. Have a look at this screenshot from our manual (https://help.board.com/docs/cube-visibility):

https://help.board.com/docs/cube-visibility

You'd need, of course, to segregate your data into separate cubes (for the different screens) to achieve that.

Best,
Helmut

c.rudolph

Hi @Helmut Heimann ,

Thank you very much – so basically, it is possible to create a specific cube for filtering the data based on the required entity (organizational unit), and then apply it as a filter for the screens?

Best,

Carolin

Helmut Heimann

Hi @c.rudolph ,

Best,
Helmut

Federica Antonelli

Hello @c.rudolph,

I suggest also the following Best Practice Article which gives you an overview of the different ways to control data access and visibility. In here you have different examples on how to manage data security and the various access levels. Hope this helps.

https://community.board.com/discussion/16564/data-access-control-architecture

c.rudolph

Thank you very much!